Executive Assistant

What you will do

As an Administrative Assistant on the CV USA team, you will report to the Vice President of Complete Vehicle USA and be an important member of CV USA Management Team. 

Responsibilities will include: 

• Providing support to the leadership team to ensure that goals and objectives are accomplished, and operations run efficiently. 
• Managing the leadership calendar, including organizing and scheduling meetings, sending reminders, organizing catering, and prioritizing sensitive matters.  
• Formatting information for internal and external communication (emails, presentations, reports). 
• Assisting in coordinating travel arrangements—foreign and domestic—for the management team. 
• Completing accurate and detailed leadership department expense reporting and other departmental reports, as needed.  
• Inputting orders and payments into the Enterpriser Buyer (EBD) system, serving as a back-up EBD key user, and maintaining accurate records of orders/purchases for audits.  
• Performing special projects that require a combined knowledge of functional and administrative needs. 

Your future team

Complete Vehicle (CV) is a global function within Volvo Group Trucks Technology with 2,100 employees in the areas of Product design, Prototype Builds, Verification & Validation and Aftermarket Technology. CV USA function is on an exciting change journey with focus on quality, truck performance and maximizing the output through cadence in testing activities!  

Who are you?

You are a proactive problem solver with exceptional communication skills, very strong in collaboration, and a meticulous attention to detail. You are positive, service-minded, driven and have a proven ability to plan and manage time effectively. You are structured and well-organized, yet flexible to adapt to the changing nature of the leadership landscape.  You demonstrate a high level of personal integrity and ability to handle sensitive and confidential information. You are ready to embark as an active member of the CV team on our current change journey! 

Requirements 

• Associate degree in Business Administration, Office Technology, or a related field  
• 4 years of related experience in a corporate environment 
• Experience supporting senior / executive management in an administrative capacity 
• Advanced training in office administration and procedures 
• Excellent written and verbal communication skills 
• Strong coordination and organization skills  

Preferred 

• Experience with any of the following software used at Volvo: Microsoft Office, Microsoft Teams, SAP, EBD.  
• Familiarity with the Volvo Group organization, administrative routines and systems 

What’s in it for you?

We offer a comprehensive total rewards package, including but not limited to:

• Competitive base salary + company bonus pay structure.
• Medical, dental, vision, disability, life insurance, and others.
• 401(k) with employer match, plus additional company contribution.
• Generous Employee Time Off, additional company holidays and volunteering hours.
• Onsite facilities and activities that make everyday living easier, including a cafeteria, fitness center, health services, and more.

In addition to the above, you will also enjoy:

• A culture with a passion for Diversity, Equity, and Inclusion for all.
• An organization that prioritizes employees’ health and well-being.
• Volvo Group University for professional and personal development.
• A global organization with expansive career growth opportunities.
• Modern workspaces that allow agility and collaboration.
• Competency development through established competence based career pathing. 
• Multiple automotive electric charging stations.
• Bike racks, walking paths, outdoor dining/seating.
• Employee discounts and perks.

Ready for the next move?

If you are an Administrative Professional who is passionate about providing top notch support and working alongside a highly collaborative team, then this role is for you. Apply today and join our journey in providing product quality and performance optimization for the Volvo Group!